Creating multiple purchase orders in a day can be a very difficult and time-consuming task. However, it is crucial to make purchase orders as they make it easier to track the orders and also act as a legal document for your purchases. This document is proof that you have purchased certain items in these many quantities and this much amount you are supposed to pay to your supplier. It is important both for the supplier and you to have a copy of the purchase order for each purchase. But can make purchase orders online without investing in a software system. Of course, you can! Using the purchase order template on Shopify, you can significantly make as many purchase orders as you want within minutes.
Why Use Shopify Purchase Order Template?
Investing in a purchase order software could be very costly while trying to make a purchase order with a purchase order template word could also be time-consuming. What you can do instead is quickly utilise the free template for making purchase orders on Shopify. There are reasons for that!
- The template for making purchase orders on Shopify is very easy to use. You are only required to enter the relevant information under each category and it will get created as you click on the submit button.
- Most of the time you have to do the formatting of the purchase order all by yourself but that effort is not required here as you get a ready-made template which only requires you to enter the information.
- Since the template is free to use for everyone, it becomes a cost-effective option because you will not be paying anything extra from your pockets.
- There is no limit to creating purchase orders. You can make as many purchase orders as you want using this free template from Shopify.
- You can even create a specific type of purchase order using the purchase order template by selecting the suitable category that is given on the same page below. Some of the categories include fashion, office, software, kitchen, vehicle and many more.
How To Use the Purchase Order Template By Shopify?
You can create purchase orders within minutes using the free template on Shopify quite easily. You just have to follow a few steps that we have mentioned below to create professional purchase orders.
- Visit the Shopify website, click on Free Tools and then click on the Purchase order template and the page will open.
- Enter your company information under all the required fields like name, email, address, postal code, city and country. You will also need to attach a photo of your company logo.
- Now in step 2, enter all the vendor information required like the vendor name, email address, phone number, postal code, city, and country.
- The third step requires you to enter all the purchase order-related information. You will have to enter the purchase order number, purchase and delivery dates, and shipping method, and mention any shopping terms applicable.
- The fourth step involves entering the information about the items you wish to order. Enter the item name, its description, the quantity order and the price. You can add one or more items in this step with all these details. You may also add additional notes in this step.
- The subtotal amount of the items will be displayed below. There will also be a tax option which you can edit by entering the applicable tax percentage. The total amount will be displayed after including the tax amount.
- Cross-verify all the information entered and click on the submit option. Your purchase order will be generated immediately and you will shortly receive an email in your inbox. You can download a copy of it by clicking on the link provided in the email and then downloading the PDF. You can further send it to someone over the mail or get it printed.
Benefits of Purchase Orders
Legal Proof of the Purchase
It is a formal document that provides you with legal protection against the purchase. In any case, this document acts as proof of the purchase as it has the details of all the items and their specific quantities you have agreed to purchase form the vendor. This document also includes the company name, company address and the date and time of placing the order along with the total amount to be paid including the taxes so that there is no confusion regarding the total amount payable.
Commitment to Pay
They help in placing an order and making the payment on or after the delivery. This helps the suppliers to have a security of income because buyers are legally bound to pay for the purchase mentioned in the purchase order once the order is accepted by the supplier and the delivery has been successfully done.
Inventory Management
You can use purchase orders to forecast and plan your inventory. When you create a purchase order using the purchase order template Excel, Word or Shopify, you will be able to identify the amount spent on the inventory purchases and also plan your inventory budget ahead. It helps you track orders and spending in real time with exact delivery date and time thus letting you make streamlined decisions.
Conclusion
Purchase orders are very crucial for any business as they help in keeping records and tracking the purchases made and also act as a legal roof of the same. Making purchase orders manually could be quite a task though! Using the purchase order template from Shopify can actually make it easier for you. You are just required to enter the required details on the portal and the purchase order will be created within minutes. You can create any number of purchase orders using this free Shopify PO template and make your business more organised.
For more details, do visit CelebZero to know more.